New Tool – Out of Office Manager


A simple tool (can run remotely) that was created to allow the toggling of Out of Office as well as the ability to change either the internal or external(or both if you so wish) out of office messages.

OOO Manager

Use case:-

Someone calls in sick but hadn’t actually signed out of the office PC. Lync status shows away. Requirement is to have the Out of Office status shown via Lync Presence to advise that a person was ill and thus out of office.

Typically it would only really need the internal message to be set, added the external just as a convenience.

How does it work?

  1. Launch the application and fill in the exchange servers FQDN
  2. Click on Connect, you will be prompted for credentials (need *permissions to connect). The exchange bits needed to run remotely are loaded
  3. Fill in the User Name and click Search
  4. You will find the current Out of Office state. States are Enabled\Disabled\Scheduled
  5. Choose an option from the Out of Office Message radio buttons (or leave default)
  6. Type the new Internal &\or External Out of Office Message (if step 5 indicated that a change was required)
  7. Select the Start and End date for the out of office message to be enabled for
  8. Click Enable Out-of-Office button – the Out of Office Message State should be updated once the settings have been applied.

NOTE The Start and End date can not be the same day.

Download

Before you remind me..I am aware that this is do-able from OWA. Just wanted a SIMPLE Tool that could be used by e.g. Human Resources\Team Leaders etc.

Typically the permissions required would be full access to the users mailbox, however – it is possible to create roles that have access to various PowerShell commands see http://msexchangeguru.com/2013/09/09/rbac-mbx-access/

*Permissions Required to run PowerShell Commands are as follows:-

get-mailboxAutoReplyConfiguration

set-mailboxAutoReplyConfiguration

Do let me know if you can think of anything useful I could add to this little tool.

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About Paul B

My name is Paul Bloem and I am employed at Lexel Systems in New Zealand as a Principal Consultant for Unified Communications. I have been working on enterprise voice solutions for over 20 years. My first 10 years were spent working for a Telco in South Africa (Telcom SA). This is where all the groundwork happened as I was exposed to just about every aspect of telecommunication you could imagine. I develop an interest in PBX technologies and eventually became the go-to guy. Next, I had a 10 year run at Siemens South Africa, most of my time there was as a Technical Trainer. During this time VoIP hit the world stage, I had the privilege of introducing VoIP both as H.323 and later SIP across the Siemens HiPath 4000 solution stack. In 2008 I immigrated to New Zealand with my newly attained MCSE, I was ready to go where no PBX Techie had gone before. I was employed to explore OCS 2007 and that was pretty much the beginning of the end for me. I have been working on OCS and Lync ever since. My current role focuses exclusively on Lync and associated technologies.. That includes pre-sales, consulting, architecture and design, training and support. I even get to play in the development space from time to time - focus on play ;-) I was nominated as a Microsoft VTSP for Lync early in 2013 and also awarded Microsoft's MVP award for Lync in 2014.
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3 Responses to New Tool – Out of Office Manager

  1. Pingback: Weekly IT Newsletter – January 5-9, 2015 | Just a Lync Guy

  2. Pingback: NeWay Technologies – Weekly Newsletter #129 – January 8th, 2014 | NeWay

  3. Pingback: NeWay Technologies – Weekly Newsletter #129 – January 9th, 2014 | NeWay

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